Fingerprints’ 2023 Annual Meeting Event

Context

Fingerprints has been promoting networking among its members with annual meetings. In 2021, we hosted a members’ event during Art Basel Miami and in 2022, during NFT.NYC.
We had the impression that hosting our annual meetings during such events would help to increase attendance, but we realized that there is too much going on and members’ agendas are usually hectic.

Proposal

To host a one-day event in NYC on May 5th to Fingerprints members and guests.

One of our investors, USV, will let us use their new office. They have a nice rooftop where we can start the event in the afternoon and go into the night (maybe 4-9:00 pm). Please see the photos of their last event here (only available to Fingerprints members).

The venue holds up to 100 people. We are thinking of doing the first 1-2 hours to Fingerprints members only and then inviting people from outside the DAO. USV said it could invite people from their invested companies as well. It could be an excellent opportunity to make more people know about us and get new members. 2 invites will be granted per FP member.

Fingerprints’ members f1cken#7092 and Klamt.eth#3962 will coordinate the event with the USV team.

Ideas of how we could exhibit our collection are welcome. Some ideas are using the displays at USV, displays by Generative and a CNC plotter to print Autoglyphs on-site.

We would also like to take the opportunity to launch the Fingerprints membership NFT at the event.

Please find below the estimated budget based on USV’s past events. We haven’t included a DJ or sound equipment because USV said they usually use playlists and their own sound system. We could use apps such as Raina and Spotify and have members suggest songs for the playlist.

Item Cost
Venue rental free, courtesy of USV
Food $5,000
Beverage $3,000
Staffing (TaskRabbits to set up, serve drinks, help buss and clean, breakdown space) $3,000
Photographer $2,000
Miscellaneous $2,000
Total $15,000
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sounds like a great event! are those ballpark costs? or do we have those items already lined up?

and maybe I missed this in chat but how many DAO members plan to go to NFT.NYC this year?

The budget was estimated based on the last events USV hosted in the same space.

Please note that the suggested day for the event is May 5 and NFT.NYC will take place on April 12-14.

I think we could do this for about 3000$, just a fun get together, we have the space, buy a few bottles of nice whiskey and bubbly, and chill. No need to make it crazy or spend 15k.

Shorten the time, and ppl can stay later if they chose. Lots going on so better to have a targeted time that’s shorter imho, as all of these conferences are really about after hours events.

We could do something cheaper, for sure. The proposed event could cost less than $15,000, but it’s better to be conservative in the budget. We don’t want to end up in a situation where we spend more than was approved by the DAO.

I believe we might be able to cut down costs to:

  • Booze: $2,000
  • Food: $1,500 (considering $5 a slice, three slices per person, and 100 people in the event)
  • Staffing: $2,500 (this is the minimum USV recommend, considering is their space, I wouldn’t change it)
  • Total: $6,000
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Given that one of the goals of this event is also attracting new members, I would try to spend a bit more to make a good first impression. USV has a great network and there are a lot of NFT people in NYC. Collected artists could also attend.

So IMO spending a bit more to make the event really good (instead of a more laid back get together) would be ideal. This should be memorable.

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Additionally, a nicer event will probably have a higher attendance.
Adding $6-8,000 to make the event unique, increasing our brand visibility and potentially bringing new members seems like it’s worth it.